Location: Chicago, Illinois
Document Control Coordinator
Job ID: 13098
Job Status: Full Time Regular
The Document Control Coordinator will be responsible for the receipt, maintenance, archive, retrieval and distribution of drawings, specifications, vendor data, manuals and all other documents required to complete the scope of work, both in hard copy and electronic format.
Join the Ledcor Technical Services team in Chicago, IL today!
Manage general administrative and record keeping functions including the review and distribution of documentation; preparation of correspondence and meeting minutes, tracking of project milestones and financial deadlines, maintenance of files, logs, drawings and specifications
Implement Ledcor document control systems and procedures at project start-up and maintains throughout the project
Organize and maintain all documents and records, including drawings, RFIs, FIs, NCRs, permits, easements, authority submissions, change orders and design review requests
Manage the filing and uploading of Construction, Traffic, Environment, Quality and Safety Records
Record and monitor all drawings/documents received from and sent to the client, consultants, subcontractors, project staff and vendors
Assist with and/or prepare transmittals of drawings/documents for submission to the client, consultants, vendors and subcontractors; manage submittal tracking processes
Manage and distribute Daily Reports, including Safety & Quality Control Daily Reports
Manage document processes and systems to ensure control and availability of documentation to site personnel and other project stakeholders
Ensure the latest revisions of drawing packages and specifications are distributed to the project team and subcontractors in a timely manner; archive all superseded information
Audit and reconcile drawing logs in order to ensure most current set of drawings/documents are being utilized
Maintain an index of all original document locations, including those stored offsite
Assist with the maintenance of electronic document processing, retrieval, and distribution systems in accordance with project document control processes
Assist in the development of document or content classification to facilitate information capture, search and retrievalIn conjunction with the Project Engineer, consult with end-users regarding problems in accessing electronic content
3+ years of experience in a document control role, ideally in the construction industry
Experience with document management systems such as ShareFile is an asset
Previous experience in general construction and/or civil engineering
Possess excellent communication skills (written and verbal), confident interacting with key contacts in verbal, written and electronic form
Proficiency with Microsoft Office products (MS Word, Excel) and Web-based applications
Proactive, self-motivated and results oriented individual with strong interpersonal skills
Confident operating in a client-facing role, with the ability to collaborate with a wide range of stakeholders
Excellent organizational and planning skills and the ability to juggle multiple priorities
This is an office based position
Ledcor Technical Services (LTS) designs, builds, and maintains wireline or wireless networks that span North America and beyond. We are a proven leader and innovator in telecommunications network construction, maintenance, and service installation and repair.
But when you work for Ledcor, your experience will go far beyond the project. Do you want a career that means more? Join our True Blue team now!
Ledcor is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, status as a qualified individual with disability, or any other legally protected status. All applicants must be able to show proof of eligibility to work in the United States.
E-Verify® is a registered trademark of the U.S. Department of Homeland Security