Receptionist

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Division: Office Services
Location: Vancouver, BC, Canada
Job ID: 15727
Job Status: Full Time Regular

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Job Description

Job Status
Full Time Regular

Job Summary
You are a reception professional with 2 - 3 years' experience in a fast paced work environment. As a Receptionist, you will represent Ledcor as the first point of contact for the office in a friendly and professional manner, greeting internal and external clients with the best possible service in mind.

Apply now to join our exceptional team in Vancouver, BC today!

Responsibilities
  • Carry out Opening Reception duties & Closing Reception duties - as required
  • Answer and direct all calls to the Reception line accordingly
  • Action all in-coming & outgoing courier requests (Corporate Couriers, Purolator, etc)
  • Send out Construction site mail no later than 11am (Tuesdays & Thursdays)
  • Distribute cheques for pickup by couriers and expected visitors
  • Check and maintain Guinness Office Services inbox daily:
    • Add/update visitor requests to the calendar & communicate to Lobby Guard
    • Provide the visitor and cheque pickup list to lobby guard at end of day
  • Receive & sort mail and couriered items
    • Date stamp all received mail and couriered items
    • Mail slot in appropriate mailroom box
    • Notify recipient of couriered items
  • Distribute Reception access cards to visitors - as required
    • Follow up daily with un-returned Reception access cards
  • Submit common building maintenance requests to 310-MAXX - as required
  • Reception desk & Mailroom maintenance
    • Keep counters, cabinets, drawers and shelves tidy
    • Maintain & update mailroom box labels and information documents posted
  • Lockbox maintenance - ensure items are put away & secured daily
  • Boardroom & Meeting Room booking assistance - as required
  • Catering - notify staff of arrival
  • Update and maintain Office Services forms and computer files (Ongoing)
  • Maintain and update the Office Services Reception Manual
  • Other duties as assigned


Requirements
  • Minimum 2-3 years of experience in a similar reception or related role
  • Completion of post-secondary coursework in office administration or related discipline an asset
  • Strong knowledge of MS Office and an aptitude for learning various computer systems
  • Ability to work independently as well as in a team; good verbal and written communication skills
  • Ability to manage multiple tasks and set priorities; capable of understanding and following written procedures
  • Strong analytical skills with attention to detail and accuracy; strong organizational skills


Work Conditions
  • Office based position
    Hours of work are 7:30am - 4:30pm

The Ledcor Group of Companies is one of North America's most diversified construction companies. Ledcor is a company built on a rich history of long-standing project successes.

But when you work for Ledcor, your experience will go far beyond the project. Do you want a career that means more? Join our True Blue team now!

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Date Posted
2/6/2018
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