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DOT Compliance Administrator

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Location: Pflugerville, TX, United States
Date Posted:
Job ID: R19623
Job Status: Full-Time

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Job Summary:

Reporting to the Supervisor, DOT Compliance, the Fleet Coordinator is responsible for coordinating maintenance and repair activities, fuel management, and tracking information for all light, medium, and heavy-duty vehicles and equipment across North America and ensuring seamless coordination and successful project delivery.

Essential Responsibilities:

  • Facilitates full life-cycle management of light, medium and heavy-duty (DOT) vehicles from acquisitions and distribution (including licensing, decaling and installation of accessories) through to disposals.
  • Coordinates the completion of preventative maintenance, repairs, and inspections required to maintain compliance with company policy and state/federal regulations.
  • Record and maintain all fleet vehicle information (assignments, location, etc.).
  • Ensures annual registration, insurance, and licensing is in compliance with company policy and state/federal guidelines.
  • Monitors and flags annual vehicle inspections/certifications and takes the appropriate actions necessary to ensure compliance.
  • Ensures completion of preventative maintenance and repairs required to maintain compliance with company policy and state/federal guidelines.
  • Review and report on conformance/non-conformance of driver records including drivers’ abstracts, licenses, and application packages.
  • Ensures compliance with company vehicle policies and assists with development and implementation of new policies.
  • Responsible for generating reports on the health of the fleet and other ad hoc reporting.
  • Assists with the process of recording and resolving all accidents involving fleet vehicles, including the facilitation of insurance claims.
  • Actively looks for gaps in vehicle, equipment, and driver documentation and uses thought logic to correct discrepancies.
  • Elevates issues to management if/when necessary.
  • Other duties as required.


  • 1+ years of experience in a Fleet, Equipment or related coordination role.
  • Knowledge of heavy-duty mobile equipment is an asset.
  • Experience with reporting and tracking using Excel and JDE is an asset.
  • Excellent interpersonal and communication skills.
  • Demonstrated ability to work independently with an ability to research and solve problems.
  • Experience with JDE, ARI, Fleet Complete, and/or Big Road.
  • Have a basic understanding of DOT regulations and their applications is an asset.
  • Must have and maintain a valid driver’s license and clean drivers abstract.
  • Successful completion of pre-employment drug & alcohol requirements.

Working Conditions:

  • Office based position, with flexibility of working remotely.
  • May be required to operate a fleet vehicle for business purposes.
  • Some travel to various business unit sites may be required.

Additional Information:

Company Description

Ledcor Technical Services (LTS) designs, builds, and maintains wireline or wireless networks that span North America and beyond. We are a proven leader and innovator in telecommunications network construction, maintenance, and service installation and repair. 

But when you work for Ledcor, your experience will go far beyond the project. Do you want a career that means more? Join our True Blue team now!

Employment Equity

At Ledcor we believe diversity, equity, and inclusion should be part of everything we do. We are proud to be an equal-opportunity employer. All qualified individuals, regardless of race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, Veteran status or any other identifying characteristic are encouraged to apply.

Our True Blue team consists of individuals from all backgrounds who contribute diverse perspectives and experiences to Ledcor. For more information about Ledcor’s Inclusion and Diversity initiatives, please visit our I&D page. Adjustments will be provided in all parts of our hiring process. Applicants need to make their needs known in advance by submitting a request via email.

All applicants must be able to show proof of eligibility to work in the United States.   

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14400 The Lakes Boulevard, Pflugerville, TX