Administrative Assistant - Receptionist

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Location: Toronto, ON, Canada
Job ID: R3940
Job Status: Full-Time

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Description

Job Summary:

You are a dynamic administrative/receptionist professional looking for a critical support role with diverse responsibilities. You have a proven commitment to customer service, a self-starter and team player. You will ensure the smooth operation of various accounts, provide coverage for the main reception, and monitor, order, receive and inventory supplies.

You will provide a range of administrative support services to our Construction group.

Join the Ledcor team in Toronto, Ontario today!

Essential Responsibilities:

  • Provides coverage of reception responsibilities daily
  • Completes administrative tasks such as: filing, managing calendars, preparing expense reports, coordinating mail and couriers, prepares and distributes correspondence as needed
  • Assists with the coordination of meetings including: scheduling, booking resources, compiling required materials and making catering arrangements
  • Process outgoing Canada post mail – Collect, seal, and stamp outgoing mail, using postage meters and envelope sealers
  • Orders office supplies and equipment as required; may coordinate computer requests, phone and office moves and other installations
  • Assists manager(s) or project sites with preparation for the arrival of new hires as required
  • Communicates with management, staff, contacts and visitors; acts as a resource for general administrative inquiries and information
  • Carries out a wide range of sensitive and diverse administrative and operational duties within the department such as contract review and the archiving of project files
  • Maintain common areas, workrooms, meeting rooms and boardrooms
  • Maintains and updates various contact and distribution lists for the department or project
  • Perform general administrative tasks and clerical duties for operations as required.
  • May perform other related duties as assigned

Essential Responsibilities:

  •  1 - 3 years’ experience in a similar administrative or related role
  • Previous experience in construction or a related industry would be an asset
  • Proficiency with MS Office applications including Word, Excel, PowerPoint, Outlook; an aptitude for learning new computer systems
  • Solid keyboarding skills with the attention to detail to find and correct errors in documents
  • Ability to work independently as well as in a team; good verbal and written communication skills
  • Ability to manage multiple tasks and set priorities
  • Excellent organizational and planning skills with a proven ability to problem solve
  • Excellent customer service focus, with an ability to work collaboratively with others 
  • Ability to identify and propose solutions to drive efficiency or reduce manual tasks
  • Capable of understanding and following written procedures
  • Strong verbal and written communication skills

Working Conditions:

  • Office based position

Additional Information:

Company Description

Ledcor Building offers full-service construction for commercial, residential, institutional, and light industrial projects, along with expertise in green building. Our depth of knowledge and expertise come from building hundreds of projects – of all sizes – across North America each year.

But when you work for Ledcor, your experience will go far beyond the project. Do you want a career that means more? Join our True Blue team now!

Date Posted
Aug 25, 2020

344 Bathurst St, Toronto, ON, Canada

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